Todoist is a fantastic and gorgeous to-do list or task management app for the iPad and iPhone, Android, Mac and Windows, and web browsers. Its iPad app just came out a little over a week ago and I installed it that same day. Within 24 hours of starting with it, I had signed up for a premium account, installed the Mac app, and switched over entirely to Todoist across all my devices.
Todoist is the most important app I use. It’s a tremendous way to keep track of professional and personal projects and tasks, make lists, collaborate at work, and keep track of my kids’ responsibilities. Todoist offers apps for Android, iOS, Windows, macOS, and Linux. Then there are addons and extensions for popular browsers and even email plugins for Gmail and Outlook.
For me, that’s a big deal – as I rely heavily on a great task management app to run my work and life. I’m not a big power user of calendar apps, but managing tasks is something I’m obsessive about and focused on day in and day out.
I’ve used a lot of to-do and task management apps over the years – everything from Outlook Tasks and OneNote, to Pocket Informant on Windows Mobile, to Remember the Milk and Toodledo online and on the iPhone, to Things and OmniFocus on the iPad and the Mac, and most recently Wunderlist due mainly to its cross platform (Android and iOS) capabilities. So it takes a lot for an app in this category to impress me. In fact, even more these days, because now I want an app that works great on Mac, iOS, and Android.
And Todoist has knocked my socks off from Day 1. Rss player for mac. Here are some of the reasons why:
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Todoist Iphone
— It has a minimalist, ultra-clean and just plain beautiful UI – and that’s the case everywhere that I’m using it. On the iPad, on my iMac, on my Galaxy Note 2 and now on a new Nexus 7 as well. And though I don’t need it often, the web app is more of the same. Just superb interface design all around.
— It’s far more than just a pretty face though. It offers a great set of powerful features too. The free version of the iOS app offers these features:
• Synchronize your tasks across all your devices!
• Save your todo list to the cloud (Todoist.com)
• Add and manage unlimited tasks and sub-tasks
• Get organized with powerful features such as due dates, recurring dates, sub-tasks, task priorities, and colored projects
• Organize tasks into projects and sub-projects
• Access your task manager while being offline
• Save your todo list to the cloud (Todoist.com)
• Add and manage unlimited tasks and sub-tasks
• Get organized with powerful features such as due dates, recurring dates, sub-tasks, task priorities, and colored projects
• Organize tasks into projects and sub-projects
• Access your task manager while being offline
I have opted for the premium account (available via In-App purchase for $29) – which brings additional features including these:
▸ Set up and receive reminders through SMS, email, or push notifications
▸ Get even more organized using task notes, colorable labels, and powerful filters
▸ Track and improve your productivity on Todoist.com
▸ Get even more organized using task notes, colorable labels, and powerful filters
▸ Track and improve your productivity on Todoist.com
— Sync works effortlessly and super fast across all devices – Android, iOS, and Mac.
— It makes it easy and elegant to handle things like insertion of dates for tasks and recurring tasks. For instance when entering a due date you can just enter Today, Tomorrow, Wednesday, or ‘every day’. With recurring tasks you can use ‘every’ and ‘after’ as starting points and easily create tasks for every 4th Friday, for example, or for every Monday starting August 5th. It’s also very quick and easy to postpone and adjust due dates.
Todoist Ipad 2
— It offers a very nice set of default views to see what’s on your plate tasks-wise. These include Today; 7 Days; tasks by Priority 1,2,3,4; and tasks with no due date.Of course you can also look at tasks for each project and filter by labels as well.
— Todoist sends a daily digest email – with a listing of to-dos for the day.
Before using Todoist I had believed for a long time that the Things app was the most beautiful task manager app I’d ever seen and OmniFocus was the most powerful and effective. The Todoist UI is even more attractive than Things and it’s sill got all the power user features I want (though it may not have as many as OmniFocus).
Todoist is simply the best to-do app I’ve seen – for me the perfect blend of the best features and capabilities of all those other apps I’ve used before.
Here’s an App Store link for Todoist; it’s a universal app designed for both the iPad and iPhone and a free app with an In-App purchase option for a premium account as mentioned above.
The secret to using a task management system is to make it an everyday habit. My task manager of choice is Todoist and I put virtually everything I want to get done into it: work stuff, side projects, home repair tasks, kids’ school stuff, whatever. It all goes into Todoist, and I’m dipping in and out of that app to check off tasks and add new ones, every day, many, many times a day.
Creating new tasks quickly and easily is key, of course. I use virtually all of the many methods that Todoist offers for adding tasks, from Quick Add on my desktop (essential) to voice dictating tasks into Google Assistant (less essential). I’ve also created an iOS shortcut called “Todoist Task from Webpage” that has become an essential part of my productivity. I’m making it publicly available today and you can download it here for free and install it on your iPhone or iPad.
I made this shortcut because so many of the tasks I create in Todoist each day are based on what I come across in my web browser. On any given web page, I might find that I want to follow up on it at a later time, download something linked on the page, make a purchase, watch a video, or something similar. In fact, it used to be that a lot of the tabs I’d keep open in my browser were actually tasks in disguise: I’d want to keep them available so that I could take some action on them later. Obviously it’s more useful to turn these into tasks than to let them linger as tabs for days or weeks.
The key to translating a page you’re looking at into a task that you’ll actually take action on is quickly capturing the page’s URL. You can do this manually in Todoist by either adding the link as a comment on a task or, even better, embedding the link into the text of the task itself in Markdown form. This is straightforward, but of course the more quickly and easily you can create a task the better.
When you run this shortcut on iPhone or iPad by selecting it from the share menu in mobile Safari (sorry, Chrome on iOS doesn’t support the Shortcuts actions that make this possible) it grabs the URL and the title of the page and quickly formats them as a Markdown link. You can then choose from a list of actions with which to prepend that link, e.g., “Read,” “Follow up on,” “Purchase,” etc. to form the text of the new task. Another menu allows you to assign the task to one of your pre-existing Todoist projects, and the due date is automatically set as today. That’s it; with a few clicks, the page has been turned into a Todoist task.
Here’s what it looks like on an iPad:
Some other nifty details of this shortcut:
Todoist Ipad Widget
- Tasks are assigned a due date of today unless you’re running the shortcut after 9:00p local time, in which case it automatically assigns the next day as the due date.
- Turning a link on YouTube.com into a task is a little trickier, so the shortcut actually makes a quick call to the YouTube API to get the information necessary to create a new task. As a result, you can also use this shortcut from the the YouTube app. Tap on the share icon and then swipe over to the More action to find the shortcut.
- In some cases where the preset actions don’t quite make sense to prepend to the page title, there’s a custom option to allow you to fully edit the text of the task on the fly.
I use this shortcut every day, multiple times a day, and it’s become an essential part of how I think about task management. I now stash all kinds of pages into tasks, from Adobe XD web prototypes that I want to review later, to YouTube videos that I come across during the workday, to Kickstarter campaigns I want to consider funding, and much more. If you’re using Todoist (and if you’re not, you should be) give this a try and let me know what you think.
This shortcut requires iOS or iPadOS 14.4 and the latest version of the Todoist app for iPhone or iPad. Note that if you’ve never run third-party shortcuts before, you’ll need to follow these steps. Also check out ExactPic my suite of image editing shortcuts
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